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V101 - Executive Assistant | Executive Operations Assistant & Office Coordinator
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: This role offers an exciting opportunity to support a high-performing executive while contributing to the smooth operation of a growing legal practice. As an Executive Assistant with Job Duck, you will handle a wide variety of responsibilities that keep daily operations organized, efficient, and aligned with strategic priorities. The ideal candidate thrives in fast-moving environments, communicates with clarity, and takes initiative without needing direction for every task. You will serve as the primary support for the CEO while coordinating essential functions across legal, intake, and marketing workflows. This position is perfect for someone who takes pride in structure, organization, and providing seamless executive support. • Salary Range: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Support legal workflow organization including deadlines and document tracking • Support marketing tasks such as scheduling content, maintaining files, updating the website, and tracking deliverables • Assist intake processes by monitoring follow up tasks and lead tracking • Monitor subscriptions and prepare simple operational or arenaflex tracking reports • Support website updates by uploading blogs, organizing digital content, reviewing links, and maintaining resources • Document workflows and processes for consistency across departments • Ensure onboarding materials, client handbooks, and templates remain accurate and current • Maintain firm systems including Notion, Scribe, Flipbook, OneDrive, Teams, and Clio • Monitor email, manage correspondence, follow arenaflex, and confidential communication • Coordinate departmental efforts to ensure priorities and deadlines align with the CEO’s directives • Plan and coordinate travel including flights, accommodations, transportation, and detailed itineraries • Prepare daily and weekly schedules and briefings for the CEO • Manage and organize the CEO’s business and personal calendars including appointments, calls, meetings, and deadlines • Maintain and update digital filing systems within arenaflex 365, OneDrive, Teams, and Notion • Track priority tasks for the CEO and ensure timely completion • Coordinate internal alignment with staff to ensure scheduling reflects operational and court-related requirements Requirements: Required Skills • 1 - 2 years of experience in Family Law firms. • Exceptional organizational skills • Strong written and verbal communication abilities • Detail-oriented approach to tasks • Ability to anticipate needs and think proactively • Comfortable managing multiple priorities independently • Professionalism and discretion when handling confidential information • Strong problem solving and critical thinking skills • Adaptability within fast-paced environments • Ability to work effectively in a fully digital, remote environment • Resourceful and proactive work style • High level of reliability and follow through • Ability to coordinate both personal and professional tasks for an executive Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well. Apply tot his job Apply tot his job
