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Procurement System Leader
<p><strong>Department</strong></p><p>PURCHASING (UA-PUR-IUBLA)</p><p><br></p><p><strong>Job Summary</strong></p><p><u>Department-Specific Responsibilities</u></p><ul><li>Serves as the primary application administrator of the university's Procure-to-Pay system, BUY.IU.</li><li>Provides strategic leadership, operational oversight, and system governance for the cloud-based application to ensure reliability, compliance, and continuous improvement in support and operations.</li><li>Supports all Jaggaer modules - Shopping, Contracts, Accounts Payable (AP) with Digital Mail Room (DMR); Receiving; Sourcing, Supplier, Business Analytics and Reporting.</li><li>Leads team of 2 Business Analysts who support day-to-day operations of system and reporting (recurring/audit/ad-hoc).</li><li>Performs System Configuration, testing, and troubleshooting:</li><li>Documents configuration, custom fields, workflow, dashboards, much more.</li><li>Testing: quarterly releases, new features and functionality, system defects.</li><li>Creates and manages library of test cases.</li><li>Manages Quarterly Releases throughout lifecycle.</li><li>Coordinate with others to develop rollout of new features and functionality.</li><li>Facilitates and leads focus groups to determine business needs and define system requirements.</li><li>Assesses risk of defects; report and track defects throughout lifecycle.</li><li>Collaborates with Purchasing AVP, Leadership, and staff daily, Jaggaer (JGR), University Information Technology Services (UITS), University Controller's Office (UCO) on regular basis, and other groups as needed.</li><li>Creates monthly operational reports.</li><li>Creates/maintains team procedural documents (System Application Procedural documents).</li><li>Maintains and audits Roles/Permissions and onboard/offboard administrative staff.</li></ul><p><u>General Responsibilities</u></p><ul><li>Establishes operational plans for procurement area and manages day-to-day procurement matters.</li><li>Sets goals and objectives for procurement teams and provides guidance on highly complex issues, including vendors, accounts, negotiations, and contracts.</li><li>Develops and implements new processes, standards, and policies that impact procurement operations and strategy in the short- to medium-term.</li><li>Performs cost analysis and measures effectiveness of price negotiations.</li><li>Evaluates the university's vendor portfolio to assure robust product and service offerings.</li><li>Takes on the most complex issues that require extensive analysis and problem-solving.</li><li>Provides input to higher-level Procurement Leaders regarding procurement strategy.</li></ul><p><br></p><p><strong>Qualifications</strong></p><p><em>Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. </em></p><p><br></p><p><u>EDUCATION</u></p><p><strong>Required</strong></p><ul><li>Bachelor's degree</li></ul><p><u>WORK EXPERIENCE</u></p><p><strong>Required</strong></p><ul><li>4 years in relevant field</li></ul><p><strong>Preferred</strong></p><ul><li>1 year of management experience in relevant field</li></ul><p><u>LICENSES AND CERTIFICATES</u></p><p><strong>Required</strong></p><ul><li>Certification in relevant field</li></ul><p><strong>Preferred</strong></p><ul><li>Jaggaer Site Administration Certificate</li></ul><p><u>SKILLS</u></p><p><strong>Required</strong></p><ul><li>Demonstrates analytical skills</li><li>Demonstrates problem solving skills</li><li>Effective interpersonal skills</li><li>Promotes information sharing</li><li>Excellent collaboration and team building skills</li><li>Effective negotiation skills</li><li>Effective conflict management skills</li><li>Ability to lead/manage others</li><li>Effectively coaches and delivers constructive feedback</li><li>Instills commitment to organizational goals</li><li>Ability to represent the company with external constituents</li><li>Demonstrates excellent judgment and decision making skills</li><li>Demonstrates time management and priority setting skills</li><li>Ability to work within tight time frames and meet strict deadlines</li></ul><p><strong>Preferred</strong></p><ul><li>Excellent understanding of integrations with other university systems, including CAMS (capital assets), AIMS (Material Mgmt), KFS (GL), Emburse (travel), and Invoicer/EnergyCap (utility payments)</li></ul><p><br></p><p><strong>Working Conditions / Demands</strong></p><p>This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.</p><p><br></p><p><strong>Work Location</strong></p><p>Bloomington, Indiana</p><p>This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change based on university policy and departmental business needs.</p><p><br></p><p><strong>Advertised Salary</strong></p><p>$110,000 - $116,280 annually, depending upon qualifications</p><p><br></p><p><strong>Benefits Overview</strong></p><p>For full-time staff employees, Indiana University offers a wide array of benefits including:</p><ul><li>Comprehensive medical and dental insurance</li><li>Health savings account with generous IU contributions</li><li>Healthcare and dependent care flexible spending accounts</li><li>Basic group life insurance paid by IU</li><li>Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance</li><li>Base retirement plan with generous IU contributions, subject to vesting</li><li>Voluntary supplemental retirement plan options</li><li>Tuition subsidy for employees and family members taking IU courses</li><li>10 paid holidays plus a paid winter break each year</li><li>Generous paid time off plans</li><li>Paid leave for new parents and IU-sponsored volunteer events</li><li>Employee assistance program (EAP)</li></ul><p>Learn more about our benefits by reviewing the IU Benefit Programs Brochure.</p>